Purchasing and Procurement Management 2017-09-01T19:19:28+00:00

Purchasing and Procurement Management

Transparent inventory control and distribution with SAP Business One

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Purchasing Procurement Management

Purchasing and Procurement Management

SAP Business One provides accurate information about inbound and outbound shipments, inventory, and item location. You can value inventory using standard costing, moving average, FIFO, and other methods; monitor stock levels; and track transfers in real time. You can run real-time inventory updates and availability checks and manage standard and special pricing. You can also apply volume, cash, and customer discounts and run reports that reveal their impact.

Master data management is a cornerstone of process integration in SAP Business One. Item and vendor master records are maintained centrally and used in business transactions.  Item master data can be applied to inventory, purchasing, and sales items and fixed assets. The data contains the information needed to maintain an efficient purchasing process, such as item number, description, packaging units of measure, dimensions, prices, and tax types. You can apply price lists and costing models to purchase items and get an up-to-date view of purchase order values and inventory valuations.

  • Warehouse and inventory management – manage inventory using various costing models, maintain item master data, and use multiple units of measure and pricing.

  • Bin location management – manage stock in multiple warehouses, by dividing each one into multiple subzones, set up allocation rules, optimize stock movement, and reduce picking times.

  • Goods receipt and issue control – record goods receipts and issues; track stock locations and transfers; enable consignment, drop-ship, and other orders; and perform inventory and cycle counts.

  • Production and material requirements – planning create and maintain multilevel bills of materials (BOMs), issue and release production orders manually or by back flush, and globally maintain prices for BOMs.

  • Efficient reporting – generate reports with timely data and display them in various formats or dashboards.

Purchasing and Procurement Management Overview

Integrate optimized procurement with the entire business

Managing procurement effectively in your company requires a business application designed for small businesses and midsize companies. The software must support integrated procurement management.  It must help you optimize purchasing practices and control costs. The SAP Business One application is that software.

You need support for purchasing planning, vendor selection, purchase order management, and vendor invoice payment. In order to work rapidly and surely based on a holistic view, you require procurement software that is integrated across business functions, including accounting and warehouse management software. And a detailed view of your vendors and a centralized vendor data repository are must-haves so you can make the best purchasing decisions, identify opportunities to save costs, and manage supplier relationships.

So where do you go? To SAP Business One for best-practice functionality, support for core procurement activities, and a purchasing process integrated from request for quote to invoice payment. Powered by the SAP HANA platform, you get the latest in-memory computing technology at a price you can afford. Available on premise or in the cloud and  accessible on your mobile device – the choice is yours.

Handle returns and special charges

Some of the most commonly used return  and special charge or expense processes are supported in SAP Business One. Items or services can be returned to the vendor using the goods return function, and SAP Business One will immediately make the necessary adjustments to your inventory and accounts payable balances with the corresponding vendor. Notes and text fields are available so you can give your vendor detailed information about why items are being returned.

SAP Business One accounts for additional expenses, such as shipping and handling fees, insurance, and service charges, all of which can impact the total purchase expense. To help ensure these charges are reflected in the true cost of the items purchased, SAP Business One can record and associate them with the purchased items. This provides you with more precise insight into pricing when comparing vendors, leading to more accurate profitability data.

Some of the most commonly used return and special charge or expense processes are  supported in SAP Business One. Items or services can be returned to the vendor using the goods return function, and SAP Business One will immediately make the necessary adjustments to your inventory and accounts payable balances with the corresponding vendor. Notes and text fields are available so you can give your vendor detailed information about why items are being returned.

Profit from integrated purchasing processes

SAP Business One helps you manage procurement in your company and was designed to streamline purchasing practices and control costs for small and midsize businesses.  It automates procurement processes and  integrates them across all business functions, from purchase order creation to inventory  updates and invoice payment. It captures shipping and handling fees and insurance and service charges to help you assess the true cost of items purchased. With more precise pricing and accurate profitability data, you’re in a better position to compare vendors.

SAP Business One maintains item and vendor master records centrally and integrates them in all necessary business transactions.  This makes it possible to share information enterprise-wide, so everyone who needs it has access to up-to-date, accurate information on, for example, purchases, sales, or inventory status. This resolves an issue imposed by spreadsheet-based systems, for example. Reports and dashboards give you clear visibility into the procurement process at all times, helping you identify issues and bottlenecks.

Streamline and automate procurement processes

Handle returns and special charges

Find the right supplier, get the best price

Centralize information with master data management

Integrate warehouse, production, and accounting

Gain real-time visibility through powerful reporting

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Purchasing and Procurement Management Quick Facts